Regzion
Excel to Outlook Converter Software

  5 Star Rated by 360+ Costumers

Windows-based utility developed for users who want to import contacts and calendar events from Excel files to Outlook. Using this software, convert Excel file to 5+ Outlook files straightforwardly. Export unlimited contacts/calendars simultaneously from Excel sheet without any problem.

  • Convert Excel contact and calendar files (XLSX/ XLS/ CSV/ XLA and XLSM).
  • Export data from Excel file to PST/ MSG/ PDF/ HTML/ ICS and vCard.
  • Allows to import Excel contacts/calendar to existing Outlook PST file.
  • Saving in 2 modes- save all in one file or each item as separate file.
  • Opens Excel file directly and provide a clear preview of all items.
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* Try Free demo:- Free Export of 5 Items from Each Excel file through Demo Edition.

Excel to Outlook Converter software

windows 10

Excel to Outlook Converter Software - Feature's Highlights

Excel to Outlook Converter
  • Advanced tool with the power to convert Excel files - XLSX, XLS, CSV, XLA, & XLSM containing contacts/calendar. 
  • Enables exporting and saving contacts & calendar in New PST, Existing Outlook PST, MSG, PDF, HTML, ICS and vCard files. 
  • Save each record in a separate file with export options like MSG/ PDF/ HTML/ ICS and vCard. 
  • More customization for Excel to vCard export operation, like - vCard version selection (2.1, 3.0, and 4.0) and 2 contact saving modes ( single vCard file for all contacts or save each to separate vCard). 
  • Works for converting Excel files with calendar entries - (offers the same conversion formats as Contacts conversion but offers "ICS" file format instead of vCard). 
  • Enable users to directly open Excel file and shows exact preview of data from Excel sheet. 
  • Shows number of sheets in the Excel workbook and allows you to select sheet containing contacts and calendar to export from. 
  • Shows the number of contacts (rows containing contacts or calendar with complete relevant details) available in the selected sheet. 
  • Automatically maps excel header columns and contact or calendar fields of the output file. Additionally, provides the facility to change them manually as per the user's preferences. 
  • Allows you to name the resulting files with the contact's first name, last name, full name, email address, mobile number or auto-numbering. 
  • No changes are made to the Excel files/sheets during conversion. Each contact/calendar detail is kept in its original format in both source and output files. 
  • Allows users to choose any location from their PC to save the resultant files. 
  • Graphical interface that enables all people to easily use the software without much effort. 
  • Able to run on computers with any version of Windows O/S - 11, 10, 8.1, 8, 7, Vista, XP and older. 
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Free demo version available for download and testing - Convert Excel files with up to 5 contact/calendar records.

2-in-One Conversion Solution for Excel files

Export/Convert Excel files with Contacts to Outlook Files

Solution for Excel file conversion to Outlook files with Contact items. Convert Excel files containing contacts, including XLSX/ XLS/ XLSM/ XLA and CSV. Export and save Excel contacts to files that Outlook supports for contact storing and importing like - PST/ MSG/ HTML/ PDF and vCard.

Excel to Outlook Converter to export a contact record with every relevant detail including - first name, last name, phone number, email address, physical address, website, etc.

excel to Outlook convert with contacts
excel to outlook convert with calendar

Convert Excel files with Calendar Events to Outlook Files

Excel to Outlook Calendar Conversion - Export every calendar event entry from an Excel file to Outlook calendar supported files. Move your calendar data from Excel spreadsheets to Outlook PST (New File), Import to Existing PST file (add in older PST), MSG, PDF, HTML and ICS.

Export calendar with all details like- Event Title, Description, Date, Time, Location, Reminder, Notes, Attendees, Status, Links/Attachments, etc.

Available Export options (File Types for Saving Excel Contact/Calendar)

Convert EMLX to html

HTML File

Convert EMLX to pdf

PDF File

Convert EMLX to pdf

vCard File

Convert EMLX to pdf

ICS File

Convert EMLX to outlook msg

MSG File

Convert EMLX to PST

Import to New PST File

Convert EMLX to PST

Import to Existing PST file
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All Available functions in Excel to Outlook Converter Software

excel to outlook files conversion

Convert Excel file to 6+ file formats

Convert Excel files containing contact and calendar data to many popular file formats, including PST, MSG, PDF, HTML, vCard (versions 2.1, 3.0 and 4.0), and ICS (for calendar entries). Choose the output format that best suits your needs and easily save Excel data in it.

contact preview

Excel Contact / Calendar Preview

Before conversion, preview your contacts and calendar entries directly from Excel files in this software. View all contact details and calendar events from the Excel sheet. This will help you to view and select the required sheets for accuracy and completeness of the conversion.

select excel sheet

Sheet Selection from Excel file

Identify and select a specific worksheet from your Excel workbook that contains your contacts or calendar entries. This software also shows the number of sheets available in the Excel workbook and the total number of contacts/events in each sheet.

map contact elements

Mapping Excel & Outlook fields

Customize the mapping of your Excel column headers with Outlook contact or calendar fields. Supports a wide list of fields such as first name, last name, email, business address, anniversary, title, and many more for precise data alignment.

Multiple File Naming Options

Choose from different naming options for your exported files, such as contact's first name, last name, full name, email address, mobile number, or use auto-numbering to keep your exported files organized and easy to identify.

preserve each item in separate file

Save each item as Individual File

Export each calendar or contact record as a separate file in your chosen format, such as MSG, PDF, HTML, ICS or vCard. This makes it easy to easily share and organize individual items with relevant information.

import all items in one file

Add Multiple Items in Single File

Optionally combine multiple contacts or calendar entries into a single file, such as a unified vCard file (for contacts), a single ICS (calendars), or a consolidated PST (both contacts and calendars) to simplify bulk management.

excel support

All MS Excel files Support

Supports all common Microsoft Excel file formats including XLSX, XLS, XLSM, CSV, and XLA, ensuring compatibility with almost any Excel data source. You can convert a file generated from Microsoft 365/ MS Excel (Offline) 2021 to 2000 and even an Excel file generated from a third-party software.

smart graphical interface

Clear & Easy-to-use Interface

Designed with simplicity in mind, the software's graphical interface enables users of all technical levels to preview, map, and export Excel data to desired file types without any prior experience.

Workable on all windows edition

Working on Windows O/S

Compatible with all versions of Windows operating system - including Windows XP, Vista, 7, 8, 8.1, 10, 11 and others. Widely applicable on almost any Windows PC to make Excel to Outlook contacts/calendar conversion easier.

convert excel to vcard file free

Free Excel file Conversion

Before buying, try a free demo version that lets you convert Excel files up to 5 contact/calendar records per conversion job. Experience the features and quality of this tool for free and then decide to purchase the paid version of the software.

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Personal Information Fields

First Name

Middle Name

Last Name

Full Name

Gender

Title

Birthday

Anniversary

Spouse

Company & Job Fields

Company Name

Department

Profession

Manager Name

Office Location

Assistant Name

Organizational ID

Telex Number

Business Homepage

Assistant name

Email Fields

Email-1

Email-1 Display Name

Email-2

Email-2 Display Name

Email-3

Email-3 Display Name

Phone Number Fields

Home2 telephone number

Home fax Number

Home Telephone Number

Mobile Telephone Number

Pager Number

Personal Homepage

Primary Telephone Number

Radio Telephone number

Telephone Number

TTYTDD Telephone Number

Address Fields

Home Address

Business Address

Other Address

Mailing Address

Business City

Home City

Home Country

Home Postal code

Home Post Office BOX

Home State

Home Street

Mailing Address

Mailing City

Mailing Country

Mailing Postal code

Mailing Post Office BOX

Mailing State Street

Business State

Business Country

Postal Code

Other address

Other city

Other Country

Post Office Box

State

Street

Other Fields

Journal

Language

Notes

Event Detail Fields

Subject

Start Date

Start Time

End Date

End Time

Location

All Day Event

Description

Meeting Organizer

Recurrence Fields

Recurrence Pattern

Recurrence Interval

Recurrence End Date

Occurrences

Reminder Fields

Reminder Set

Reminder Time (minutes)

Reminder Sound

Excel to Outlook Converter Software Comparison - Free vs Paid Version

Trial Version ( Free) Paid Version ($39)
Convert Excel to Outlook files ✓ ✓
Import to New PST ✓ ✓
Import to Exsiting PST ✓ ✓
Convert Excel to MSG/ PDF/ HTML ✓ ✓
Supports XLS, XLSX, and CSV Files ✓ ✓
Convert to vCard Versions 2.1, 3.0, 4.0 ✓ ✓
Auto and Manual Field Mapping ✓ ✓
Select Sheet from Excel Workbook ✓ ✓
Preview Contacts with Record Count ✓ ✓
Single or Separate vCard/ICS Export Options ✓ ✓
Custom or Auto-Numbered File Naming ✓ ✓
Supports All Excel Versions ✓ ✓
Supports All Windows OS Versions ✓ ✓
Convert Excel with Unlimited Items Export Only 5 contact/calendar per file ✓
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What customers says about

Regzion Excel to Outlook Converter Software

⭐ 4.9/5 based on 473 reviews

Excellent 96%
Good 3%
Average 1%
Below Average 0%
Poor 0%

"I used this tool to convert an Excel file with over 1,000 contact entries into vCards and a PST file for Outlook. The interface was clean and easy to understand, and I loved the ability to map fields to my liking. Everything worked perfectly without touching my original Excel file. I highly recommend it!"

Rachel Johnson

United States

⭐⭐⭐⭐⭐

"I was helping a client migrate thousands of contacts and calendar entries from an Excel document to Outlook. This software made the whole process a breeze. The field mapping feature is robust, and it preserved individual contact details even in formats like MSG and PDF. Totally worth it. "

Thomas Clark

United Kingdom

⭐⭐⭐⭐⭐

"I don't have a technical background, but I was able to export contacts in both vCard and HTML formats in minutes using this tool. Its step-by-step interface is easy to navigate. I give it 5 stars and have now upgraded to its paid edition. "

Mike Robinson

Canada

⭐⭐⭐⭐⭐

Write a review

Convert Excel files to Outlook in 3 Easy Steps

Download Excel to vCard Converter, run on your windows machine and Add your XLSX, XLS, or CSV file.

Load the file, and select the sheet and preview all contact and calendar items with relevent details. Also, auto or manually map Excel columns to corresponding fields.

Choose an export option from available file types list. Apply settings - file naming and saving path selection, then start the Excel to Outlook conversion.

Software Specification

software details
Software Info
Regzion Excel to Outlook Converter Software
Version:    2.5
Available License:    Personal, Corporate, & Technician
Version Support
File type:     Excel XLSX/ XLS/ XLSM/ XLA and CSV
System Requirements
Processor:   Intel® Pentium Class (x86, x64) or equivalent
Hard Disk Space:   50 MB of free hard disk space
RAM:   Minimum 512 MB is required
Windows O/S:   Win 11/ 10/ 8.1/ 8/ 7/ XP/ Vista and older editions.
Software Delivery
( License Key )
Electronic:   YES
Mode:   Delivery by E-mail
Weekends Delivery:   YES

Frequently Asked Questions

  • Start by downloading Regzion Excel to Outlook Converter Software exe file on your PC. 
  • Install and launch this software on your Windows-based machine. 
  • Click on Browse Excel file button from the first screen of the software and add Excel file (containing contacts). 
  • Get preview of contact list and their related information from Excel file in preview panel. 
  • Move to the next screen of Choose Conversion Type and select “Contacts - Import Excel Contacts to Outlook Contacts Items”. 
  • Click Next and go to the Field Mapping screen. (The software maps the necessary fields automatically; you can manually change the fields for accuracy) 
  • Again, press Next button, go to the Conversion Options screen and apply the conversion settings: -  
    • Export options: - Choose the file type in which you want to save Excel file’s contacts. Available options are – New PST, Existing PST, MSG, HTML, PDF, and vCard. 
    • Saving Settings: - apply file naming settings and choose the destination path to saving resulting files. 
  • Lastly, hit on Next and begin the process to Convert Excel Contact file to Outlook supporting files. 

  • Download Excel to Outlook Converter software from Regzion Software’s website. 
  • Run the software in your windows machine (perform installation and open). 
  • Press Browse Excel File button and select Excel file (holding calendars) and add it into the software. 
  • Add the Excel file and select the sheet containing the calendar and view the calendar data in the software. 
  • Hit Next button, and open fields mapping screen. (Map Excel Header columns with Outlook calendar fields). 
  • Again, press Next button and select Calendar – Import Excel Calendar items to Outlook Calendar. 
  • Click on Next and move to Conversion Options screen and do these settings: -  
    • Export Options: - Select the file saving option - Import to New PST, Import to Existing Outlook PST, MSG, PDF, HTML, or ICS (Single or Seprate). 
    • Saving Settings: - Select mode of file saving name (subject or auto-numbering) and select path for saving resulting files. 
  • Click Next >> button lastly and begin the Excel to Outlook Calendar Conversion operation. 

Yes, users have both the options, they can save all contacts in a single vCard file, as well as save each contact record in a separate vCard file.

Yes, while converting Excel to ICS file, users can choose to save in a single (combined) ICS file. By doing this, you can save the calendars of all Excel files in a single ICS file.

Yes, this software opens the Excel file and shows the internal information of contacts and calendar as they originally appear in the Excel file. Provide accurate preview in an Excel sheet-like interface (data in rows and columns).

This software provides 2 different ways to save to PST - Import to New PST File and Import to Existing Outlook PST File. Using the Import to Existing Outlook PST File option, you can directly import Excel data into already available PST files.

This software offers you 6 different file types to save Excel contacts and calendar, including PST (new or existing PST), MSG, HTML, PDF, vCard or ICS.

When saving Excel contacts to vCard files, you get the option to choose vCard version 2.1, 3.0, or 4.0. You can choose any of these and easily get the vCard file of your chosen version with Excel Contacts.

Contact/Calendar Field Mapping is a feature that helps match the column names in an Excel file with the correct fields in contact or calendar data. This makes sure the information from the Excel file is placed in the right spots to your resulting files.

No, the software only copies the contact and calendar information and saves it in the user-specified file type without making a single change to the source Excel file or its internal data.

This software supports all Excel files that contain information in rows/columns format, including XLSX/ XLS/ XLSM/ XLA and CSV.

Yes, you can run this software on computers with all old to new versions of Windows operating system, including Windows 11, 10, 8.1, 8, 7, XP, Vista or older versions.

Yes, you can get the free version of Excel to Outlook Converter software for this purpose. It will enable you to convert Excel file with a maximum of 5 items (contacts or calendar) into each available conversion format.

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