How to Open MSG files via "Regzion MSG Viewer"?

Regzian MSG viewer Software, a versatile tool that allows you to easily open and view MSG files without Outlook email client. With an intuitive, user-friendly interface, it enables users to view Outlook items from individual MSG files or bulk MSG folders. Presents a detailed preview of each MSG file's item along with each relevant properties. Provides multiple preview modes as well as offers to upgrade with Pro and Pro+ versions for advanced features like MSG file conversion and cloud migration.

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Software Guide

    • Select MSG File
    • Select MSG Folder
    • Convert MSG to PST
    • Convert MSG to EML
    • Convert MSG to EMLX
    • Convert MSG to HTML
    • Convert MSG to MHTML
    • Convert MSG to MBOX
    • Convert MSG to CSV
    • Convert MSG to PDF
    • Convert MSG to NSF (Lotus Notes)
    • Convert MSG to TGZ (Zimbra)
    • Convert MSG to Thunderbird
    • Extract Phone Number
    • Extract Email Address
    • Extract Attachment
    • Migrate MSG to Gmail
    • Migrate MSG to Yahoo Mail
    • Migrate MSG to Office365
    • Migrate MSG to IMAP Webmail

How to Open/View MSG Files in Regzion MSG Viewer Software?

Step 1 ) Download and install Regzion MSG Viewer software on a running on Windows O/S.

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Step 2 ) Launch the software and click the "Select MSG File/Folder" button from the software's menu bar.

msg viewer software

Step 3 ) Choose your preferred method to import MSG files: -

  • Select MSG File: - Manually browse and add individual MSG files (single or multiple) from a folder of your computer.
  • Select MSG Folder: - Import an entire folder containing MSG files (including sub-folders) directly into the software.

Once you've selected files or folders, click on Next Next to load them into the software.

select msg file/folder

Step 4 ) Easily view items each MSG file by selecting it. The MSG file's content, attachments, and metadata.

msg email preview

Steps to Convert MSG Files with MSG Viewer (Pro Edition)

Step 5 ) Select the MSG items or folders you want to convert and click the Convert MSG button.

convert msg

Step 6 ) Select your preferred "Conversion Format" from the options available: -

msg conversion formats
  • Export in PST: - Convert MSG files to PST format, which is compatible with Outlook. You can merge multiple MSG files/folders into one PST file. Add a file name, store name, and password to resulting PST.
  • Export in EML: - Convert MSG files into EML format. Preserve Outlook MSG emails with all attachments in new EML files.
  • Export in HTML: - Save MSG emails as HTML files, making them viewable in web browsers.
  • Export in MBOX: - Easily convert MSG emails into MBOX format. Save each MSG folder individually or combine all the emails from multiple MSG folders into a single MBOX.
  • Export in NSF (Lotus Notes): - Convert MSG to NSF format for using with HCL/ IBM/ Lotus Notes.
  • Export in MHTML: - Save MSG emails in MHTML format, keeping both email content and attachments in one file.
  • Export in Thunderbird: - Directly import MSG emails into Thunderbird email profiless.
  • Export in Zimbra: - Convert MSG files into Zimbra-compatible TGZ files for use in Zimbra Desktop.
  • Export in PDF (Portable Document Format): - Convert MSG emails to PDF format, including attachments, and save each email in a separate PDF.
  • Export in EMLX (MAC OSX files): - Convert MSG to EMLX format, making it accessible in Apple Mail on macOS.
  • Export in CSV (Excel file): - Export MSG email data into CSV format for accessing in Excel and other compatible programs.

Step 7 ) Configure conversion settings: -

  • Mail Filter: - Set the date range for the emails you want to export from your MSG files.
  • Naming Settings: - Choose from several available options to customize the naming convention for providing name to your converted files
  • Saving Location: - Select a destination folder on your computer to store the converted files.
conversion settings

Step 8 ) After adjusting the settings, click on Convert to begin MSG file conversion to the selected format.

msg conversion

Steps to Extract Phone Numbers, Email Addresses, or Attachments from MSG (Pro)

Step 6 )From the top menu bar of the software, click on Extract and then select the extraction option from the drop-down menu.

  • Extract Phone Numbers: - Extract phone numbers from the content of MSG files.
  • Extract Email Addresses: - Collect all email addresses present in the MSG file's content.
  • Extract Attachments: - Extract any attachments from the MSG file and save separately.
extract options

Extract Phone Numbers from MSG Emails

Step 8 )

Select the Extract Phone Number(s) option from the menu and configure the following extraction settings : -

  • Extract Phone Numbers in: - Select the file format in which you want to save the extracted phone numbers (TXT, PDF, or CSV).
  • Saving Location: - Choose the destination folder from your system where the extracted phone numbers file you want to store.
  • Ignore Duplicate Phone Numbers: - Enable this option to avoid saving repeated phone numbers during extraction.
  • Extract Phone Numbers from all Fields: - Extract phone numbers from both the Subject and Body of the MSG items.
  • Extract Phone Numbers from specific field: - Choose to extract the phone number only from the subject or body of the MSG item..
  • Mail Filtering: - Set a specific date range to extract phone numbers from emails of a particular time frame.
msg phone numbers extraction settings

Step 9 ) Click on Convert to begin the process and save the extracted phone numbers in your preferred file format (TXT, PDF, or CSV). .

extract phone numbers from msg files

Extract Email Addresses from MSG Files

Step 8 )

Select the Extract Email Address(s) from the extraction options menu and configure the following settings:

  • Saving Location: - Choose a folder on your computer where you want to save the file with extracted email addresses.
  • Saving Options: - Select the format (TXT, HTML, PDF, or CSV) for saving the extracted email addresses.
  • Email Filter Criteria: - Specify which email header fields you want to extract addresses from- TO, From, CC, BCC, or ALL.
  • Mail Filter: - Apply a date range to filter and extract email addresses only from messages of a specific time frame.
email address

Step 9 ) Click on Convert to extract email addresses from the selected MSG files and store them in your chosen file format (TXT, HTML, PDF, or CSV).

extract email address from msg files

Extract Attachments from MSG Files

Step 8 )

Click on the Extract Attachment(s) button from the dropdown list of MSG Items Extraction.

  • Set up the following preferences
    • Extract all attachment from MSG: - Choose to extract all attachments from the selected MSG emails and save them in either a single folder or in individual folders.
    • Extract specific file extension attachment: If you need to extract only specific attachments, specify the file extension (such as PDF, PNG, or DOCX) to target those particular file types.
  • Mail Filter: - Filter the emails by date to extract attachments only from MSG files within a specific period.
extract attachment options

Step 9 ) Click on Convert to start extracting the attachments from the MSG items.

extract attachments from msg files

Steps to Migrate MSG Emails to Gmail, Yahoo Mail, Office365, and IMAP (Pro Plus)

Step 6 )Select the required MSG files or folders that you want to migrate. Then, click the Import into Cloud button. From the drop-down list, choose your preferred cloud platform for migration.

import options

Import MSG Emails to Office365 Account

Step 8 )

Select the MSG to Office 365 Import option from the cloud migration settings and configure the necessary migration options.

  • Provide the email address of your Office365 account where you want to import the MSG emails.
    • Input Folder name for migration : - Specify a custom folder name in your Office365 account where the imported MSG emails will be stored.
    • Email Filter: - Use filters based on Date, From, and To to select only the desired emails from your MSG files for migration.
login Office365

Step 9 ) Click the Connect & Import button. Log in to your Office365 account, and the software start migrating MSG files to Office365 account.

msg to office365 migration

Import MSG Emails to Gmail/Google Workspace Account

Step 8 )

From the drop-down menu, choose either MSG to Gmail Import or MSG to G-Suite (Google Workspace) based on your preference.

Provide your Gmail Account's Email Address and App Password, then click Authenticate Login button.

  • Configure Import settings: -
    • Gmail Folder: - Choose a folder from your Gmail account where the MSG emails will be imported.
    • Create New Folder: - Optionally, create a new folder in Gmail with a custom name to organize the imported MSG emails.
  • Mail Filter: - Filter the emails by Date, From, and To, to export them specifically.
gmail login

Step 9 ) Once the settings are configured, click the Convert button the start transferring MSG emails to Gmail or G-Suite account.

msg to gmail migration

Import MSG Emails to Yahoo Mail Account

Step 8 )

Choose MSG to Yahoo Import from the available cloud import options.

Enter Yahoo Mail Email Address and Third-Party App Password, then click Authenticate Login and sign in with Yahoo Mail.

    Set Up Migration Preferences: -
  • Create New Folder: - Specify a custom folder name where you want the Imported MSG emails to be stored in Yahoo Mail.
  • Mail Filter: - Use filters such as Date, From, or To to select specific emails from your MSG files to import.
login to Yahoo Mail

Step 9 ) Once everything is set, click on Convert to start transferring your MSG emails to Yahoo Mail account.

migrate msg to yahoo mail

Import MSG Emails to IMAP Account Server

Step 8 )

From the cloud import options list, select MSG to IMAP import.

Provide your IMAP account login information, including the Email Address, Password, Port, and Host Name.

    Configure Additional Settings: -

  • Select Import option: -
    • IMAP Folder: - Choose an existing folder from your IMAP account where the MSG emails will be imported.
    • Create New Folder: - Optionally, create a new folder in your IMAP account to store the imported MSG emails.
  • Mail Filter: - Use filters to extract emails by Date, or filter by specific From or To addresses to only import relevant emails.
login IMAP account

Step 9 ) Once you've configured the settings, click on Convert to begin the MSG email migration to your IMAP account.

migrate msg to imap

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