{"id":245,"date":"2025-03-20T18:50:00","date_gmt":"2025-03-20T18:50:00","guid":{"rendered":"https:\/\/www.regzionsoftware.com\/blog\/?p=245"},"modified":"2025-03-20T18:55:38","modified_gmt":"2025-03-20T18:55:38","slug":"convert-pst-to-msg","status":"publish","type":"post","link":"https:\/\/www.regzionsoftware.com\/blog\/convert-pst-to-msg\/","title":{"rendered":"How to Convert PST to MSG files &#8211; Export Outlook Items? Quick Guide"},"content":{"rendered":"\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><em>Do you want to extract Outlook items from PST file and save them as MSG? But can&#8217;t find the right way to perform this operation? If yes, then don&#8217;t worry as this article has the solution. Here we will explain the easy and safe ways to export Outlook items and convert PST to MSG. Let&#8217;s start reading.<\/em><\/p>\n<\/blockquote>\n\n\n\n<p>Microsoft Outlook is one of the most famous applications that a large number of users around the world uses to manage their email accounts. Apart from this, it supports managing many other information such as contacts, calendar, tasks, and more.<\/p>\n\n\n\n<p>All that data of the user profile Outlook supports storing locally inside different file types. The two main formats of Outlook that it uses to store data are: PST (Personal Storage Table) and MSG (Message).<\/p>\n\n\n\n<p>While PST files store multiple Outlook items such as emails, contacts, and calendars, MSG files on the other hand store individual items (usually email messages). MSG helps users save their each item in a single file to organize and store them efficiently.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><em><strong>Also Read: &#8211; <a href=\"https:\/\/www.regzionsoftware.com\/blog\/convert-ost-to-msg-outlook\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to Convert OST to MSG Outlook files? A Step-by-Step Guide<\/a><\/strong><\/em><\/p>\n<\/blockquote>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border rounded-3 p-3 shadow border-warning is-layout-flow wp-block-column-is-layout-flow\">\n<h2 id=\"outlook-pst-and-msg-file-formats-an-overview\" class=\"wp-block-heading h4\">Outlook PST and MSG File Formats &#8211; An Overview<\/h2>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-wide\"\/>\n\n\n\n<p><strong>PST<\/strong> &#8211; Outlook PST (Personal Storage Table) file format stores an entire mailbox with all of its items\u2014emails, contacts, calendar items, tasks, and more. It is the default format that Outlook uses to store profile data. Also, Outlook allows you to manually create a PST file to back up data with the Archive and Export feature.<\/p>\n\n\n\n<p><strong>MSG<\/strong> &#8211; Unlike PST files, MSG files store only one Outlook item, such as an individual email. This file format is ideal for users who want to save individual Outlook items separately.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border rounded-3 p-3 shadow border-danger is-layout-flow wp-block-column-is-layout-flow\">\n<h2 id=\"why-export-outlook-items-to-msg-file\" class=\"wp-block-heading h4\">Why Export Outlook Items to MSG file?<\/h2>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>There are several reasons why you might want to convert PST file to MSG:<\/p>\n<\/blockquote>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li><strong>Email backup<\/strong>: Storing individual emails in MSG format provides a way to back up important messages from your Outlook account.<\/li>\n\n\n\n<li><strong>Email Export<\/strong>: If you are moving to a new computer or Outlook profile, converting PST to MSG becomes an easy way to export or share specific emails and other data.<\/li>\n\n\n\n<li><strong>Easy access<\/strong>: Easy access: Compared to PST, accessing data from an MSG file is much easier. With just a double click you can directly open the MSG file in MS Outlook.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<h2 id=\"methods-to-export-outlook-items-from-pst-to-msg-files\" class=\"wp-block-heading h4\">Methods to Export Outlook Items from PST to MSG Files<\/h2>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-wide\"\/>\n\n\n\n<p>There are 2 different ways to convert PST files to MSG files, ranging from doing the job manually using Outlook to third-party tools. Below, we will discuss both options:<\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border rounded-3 p-3 shadow is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"method-1-export-save-outlook-items-to-msg-file-using-outlook\" class=\"wp-block-heading h4\">Method 1: &#8211; Export\/Save Outlook Items to MSG file using Outlook<\/h3>\n\n\n\n<p>If you are using Outlook, this method lets you save PST to MSG. Here is how you can do it:-<\/p>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Run the <strong>MS Outlook<\/strong> application in your in your computer.<\/li>\n\n\n\n<li>Click on <strong>File <\/strong>>> <strong>Open &amp; Export<\/strong> >> <strong>Open Outlook Data File<\/strong> and load PST file.<\/li>\n\n\n\n<li>Open the <strong>folder<\/strong> that containing items those you wish to export.<\/li>\n\n\n\n<li>Select the needed items or select all by press \u201c<strong>CTRL + A<\/strong>\u201d in your keyword.<\/li>\n\n\n\n<li>Open a folder in your computer and simply drag-and-drop the selected items in that folder.<\/li>\n<\/ul>\n\n\n\n<p>By doing this, you will get your Outlook items in the form of MSG file.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border rounded-3 p-3 shadow border-danger is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"h4\">Limitations of the Manual Method:<\/p>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>This method requires MS Outlook in your machine and the PST file to be functional in Outlook.<\/li>\n\n\n\n<li>You can export multiple items from only one folder of a PST\/Outlook profile at a time.<\/li>\n\n\n\n<li>There may be a risk of errors or accidental loss of data during the manual export process.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border border-3 border-primary rounded-5 p-3 shadow is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"method-2-fastest-method-to-convert-pst-to-msg-files\" class=\"wp-block-heading h4\">Method 2: &#8211; Fastest Method to Convert PST to MSG files<\/h3>\n\n\n\n<p>If you have multiple PST files to extract Outlook items to MSG files, you should use a dedicated program for this. One such tool is <strong>Regzion <a href=\"https:\/\/www.regzionsoftware.com\/pst-recovery.html\" target=\"_blank\" rel=\"noreferrer noopener\">PST Recovery\/Converter<\/a> software<\/strong>. It will allow you to convert PST to MSG files without the need of Outlook email client.<\/p>\n\n\n\n<p>This software allows users to easily convert single as well as multiple PST files to MSG format with all Outlook items. It also offers advanced features and functions such as- batch processing, item preview, mail filters, and more. It is a powerful solution for both professional and personal use.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-16018d1d wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-midnight-gradient-background has-background wp-element-button\" href=\"https:\/\/www.regzionsoftware.com\/download\/regzion-pstrecovery.exe\"><strong>Download Now<\/strong><\/a><\/div>\n\n\n\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-blush-bordeaux-gradient-background has-background wp-element-button\" href=\"https:\/\/www.regzionsoftware.com\/order\/pst-recovery-buynow.html\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Buy Now<\/strong><\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"how-to-use-regzion-pst-to-msg-converter-software\" class=\"wp-block-heading h4\">How to use Regzion PST to MSG Converter Software?<\/h3>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Download and Install the <strong>Regzion PST to MSG Converter Software<\/strong> in windows PC.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.regzionsoftware.com\/screen\/pst-converter\/main-screen.png\" alt=\"pst to msg converter\/recovery software\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Run the software, press <strong>Select PST<\/strong> button and choose either <strong>single<\/strong> or <strong>bulk file conversion<\/strong> mode.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.regzionsoftware.com\/screen\/pst-converter\/conversion-mode.png\" alt=\"single\/bulk conversion\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Add your Outlook PST file (single\/multiple) and click on the <strong>Start Scanning<\/strong> button.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.regzionsoftware.com\/screen\/pst-converter\/single-pst.png\" alt=\"adding pst\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Scan PST file and load Outlook mailbox folders and items, and choose needed once.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.regzionsoftware.com\/screen\/pst-converter\/pst-preview.png\" alt=\"outlook item preview from pst\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Click on <strong>Save PST<\/strong> and select conversion option \u201c<strong>Export to MSG<\/strong>\u201d.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.regzionsoftware.com\/screen\/pst-converter\/conversion-formats.png\" alt=\"export pst to msg\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Customize the conversion by applying settings such as: <strong>Mail Filter<\/strong>, <strong>Naming Convention<\/strong> and <strong>Saving Location Selection<\/strong>.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.regzionsoftware.com\/screen\/pst-converter\/conversion-settings.png\" alt=\"saving settings\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Finally, click on <strong>Convert<\/strong> and start export and saving Outlook items from PST to MSG files.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.regzionsoftware.com\/screen\/pst-converter\/pst-conversion.png\" alt=\"Convert PST to MSG\"\/><\/figure>\n<\/div>\n<\/div>\n\n\n\n<h4 id=\"conclusion\" class=\"wp-block-heading h4\">Conclusion<\/h4>\n\n\n\n<p>Converting PST to MSG files is a useful way to archive or share individual Outlook items. Whether you choose the manual method or the Regzion PST conversion tool, the process is relatively simple. If you have Outlook and working PST files, the manual method will suffice, but for multiple files and in the absence of Outlook, you should use Regzion&#8217;s automated software. This will save you a lot of time and effort.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-16018d1d wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-midnight-gradient-background has-background wp-element-button\" href=\"https:\/\/www.regzionsoftware.com\/download\/regzion-pstrecovery.exe\"><strong>Download Now<\/strong><\/a><\/div>\n\n\n\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-blush-bordeaux-gradient-background has-background wp-element-button\" href=\"https:\/\/www.regzionsoftware.com\/order\/pst-recovery-buynow.html\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Buy Now<\/strong><\/a><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Do you want to extract Outlook items from PST file and save them as MSG? But can&#8217;t find the right way to perform this operation? If yes, then don&#8217;t worry as this article has the solution. Here we will explain the easy and safe ways to export Outlook items and convert PST to MSG. Let&#8217;s [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":247,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6,12],"tags":[],"class_list":["post-245","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-outlook","category-pst"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>2 Smart Methods to Convert PST to MSG Files with Outlook Items<\/title>\n<meta name=\"description\" content=\"Know the best methods to smoothly Convert PST to MSG file format. Export Outlook items from PST files and save as MSG files simple process\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.regzionsoftware.com\/blog\/convert-pst-to-msg\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"2 Smart Methods to Convert PST to MSG Files with Outlook Items\" \/>\n<meta property=\"og:description\" content=\"Know the best methods to smoothly Convert PST to MSG file format. 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