{"id":208,"date":"2025-03-10T18:05:05","date_gmt":"2025-03-10T18:05:05","guid":{"rendered":"https:\/\/www.regzionsoftware.com\/blog\/?p=208"},"modified":"2025-03-10T18:05:07","modified_gmt":"2025-03-10T18:05:07","slug":"export-convert-ost-to-html","status":"publish","type":"post","link":"https:\/\/www.regzionsoftware.com\/blog\/export-convert-ost-to-html\/","title":{"rendered":"How to Convert OST to HTML files with Outlook Emails?"},"content":{"rendered":"\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><em>If you need to Convert OST to HTML files with Outlook Emails, there are many ways to do it. But it is difficult to find the best way among all of them. So, for your convenience we are here with this article. Here we will show you the safest and smartest way to convert OST emails to HTML files. Let&#8217;s start reading.<\/em><\/p>\n<\/blockquote>\n\n\n\n<h2 id=\"understanding-the-file-formats-ost-and-html\" class=\"wp-block-heading h4\">Understanding the File Formats: OST and HTML<\/h2>\n\n\n\n<p>Before we dive into the conversion process, it&#8217;s important to understand which two formats you&#8217;re working with: OST (Offline Storage Table) and HTML (Hypertext Markup Language).<\/p>\n\n\n\n<p><strong>OST File<\/strong>: &#8211; OST is a file type that Microsoft Outlook uses to store a local copy of your email profile mailbox data. This file contains emails, calendars, contacts, and other important items.<\/p>\n\n\n\n<p>OST files provide offline access to your data, but are not easily accessible outside of Outlook. Also, it is difficult to share and transfer information from OST files.<\/p>\n\n\n\n<p><strong>HTML<\/strong>: &#8211; HTML is a file format that can store various information and helps display content on the web. When you convert an email to HTML, it makes it possible to read the email through a web browser just like a normal web page. It fully supports keeping emails with the original structure and formatting.<\/p>\n\n\n\n<p>HTML files are lightweight, portable and easily accessible without the need for Outlook. This makes it a versatile option for storing or sharing emails across different platforms.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><strong><em>Also Read:- <a href=\"https:\/\/www.regzionsoftware.com\/blog\/import-outlook-ost-to-gmail\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to Convert OST to CSV (Comma Separated Values)<\/a>?<\/em><\/strong><\/p>\n<\/blockquote>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border border-warning rounded-3 p-3 shadow is-layout-flow wp-block-column-is-layout-flow\">\n<h2 id=\"reasons-to-export-email-from-ost-and-save-in-html\" class=\"wp-block-heading h4\">Reasons to Export Email from OST and Save in HTML \u2013<\/h2>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li><strong>Separation of Emails from OST<\/strong>: &#8211; Exporting emails from OST and saving each email as a separate HTML file makes them easier to access and manage. Without opening the entire OST file, you can just open the required email from a single HTML.<\/li>\n\n\n\n<li><strong>Creating Email Backups in HTML<\/strong>: &#8211; Saving the emails of the OST file as HTML provides an easy backup solution. You can do this to protect important data from being lost due to accidental deletion or OST file corruption scenarios.<\/li>\n\n\n\n<li><strong>HTML Works without Outlook<\/strong>: &#8211; Users can easily open HTML files on any device without the need for Outlook. Provides users with the ability to access email from anywhere.<\/li>\n\n\n\n<li><strong>Lightweight &amp; Easy to Transfer<\/strong>: &#8211; HTML files are smaller and easier to transfer than OST files, making them more convenient to share.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border rounded-3 p-3 shadow is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"method-1-manually-save-emails-as-html-using-outlook\" class=\"wp-block-heading h4\">Method 1: &#8211; Manually Save Emails as HTML Using Outlook<\/h3>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-wide\"\/>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><em>For individual emails, Outlook allows you to save them directly as HTML files. Here&#8217;s how:<\/em><\/p>\n<\/blockquote>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Open <strong>MS Outlook<\/strong> on your computer and your <strong>OST<\/strong> file (<strong>Outlook profile<\/strong>).<\/li>\n\n\n\n<li>Click on email you want to save as HTML and open it and get a preview.<\/li>\n\n\n\n<li>Press the <strong>File<\/strong> tab from top left corner of your computer screen.<\/li>\n\n\n\n<li>Select the option <strong>Save As<\/strong> from the next screen.<\/li>\n\n\n\n<li>In the <strong>Save As<\/strong> dialog box, select save as type: <strong>HTML (*.htm, *.html)<\/strong>.<\/li>\n\n\n\n<li>Choose location for saving HTML file and provide <strong>file name<\/strong>.<\/li>\n\n\n\n<li>Click on <strong>Save<\/strong> and preserve Outlook OST email as HTML file.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border border-warning rounded-3 p-3 shadow is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"h4\"><strong>Limitation of Manual Method<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Saves only one Outlook OST file\u2019s email to HTML at a time.<\/li>\n\n\n\n<li>Requires the MS Outlook application, and the OST file must be in a working state.<\/li>\n\n\n\n<li>Takes a lot of time and effort from users, and there are chances of human errors.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border border-3 border-primary rounded-5 p-3 shadow is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"method-2-smart-way-to-bulk-convert-ost-emails-to-html\" class=\"wp-block-heading h4\">Method 2: &#8211; Smart way to Bulk Convert OST Emails to HTML<\/h3>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-wide\"\/>\n\n\n\n<p>The best and most efficient way to Convert OST to HTML files with Outlook Emails is only the <strong>Regzion <a href=\"https:\/\/www.regzionsoftware.com\/ost-converter.html\" target=\"_blank\" rel=\"noreferrer noopener\">OST Converter<\/a> software<\/strong>. This tool offers bulk conversion as well as many other features that make it possible to convert OST emails quickly and reliably.<\/p>\n\n\n\n<p>It does not require MS Outlook and has no restrictions based on the status of the OST file (working or not). It removes all chances of human errors by automating the conversion process. With a user-friendly interface, it makes it easy for anyone to convert OST files without any effort.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-16018d1d wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-midnight-gradient-background has-background wp-element-button\" href=\"https:\/\/www.regzionsoftware.com\/download\/regzion-ostconverter.exe\"><strong>Download Now<\/strong><\/a><\/div>\n\n\n\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-blush-bordeaux-gradient-background has-background wp-element-button\" href=\"https:\/\/www.regzionsoftware.com\/order\/ost-to-pst-buynow.html\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Buy Now<\/strong><\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border p-3 shadow is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"how-to-use-regzion-outlook-ost-converter-software\" class=\"wp-block-heading h4\">How to Use Regzion Outlook OST Converter Software?<\/h3>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Begin by downloading and installing the <strong>Regzion OST Converter software<\/strong> on your windows computer.<\/li>\n\n\n\n<li>Open the software and click on the <strong>Select OST<\/strong> button on the main screen.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.regzionsoftware.com\/screen\/ost-converter\/main-screen.png\" alt=\"ost to html converter\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>In the next window, select either the <strong>Single OST File Conversion<\/strong> or <strong>Bulk OST File Conversion<\/strong> option, then click <strong>Next<\/strong>.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.regzionsoftware.com\/screen\/ost-converter\/conversion-mode.png\" alt=\"single or bulk ost file conversion\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Add the OST files you wish to convert and click the <strong>Start Scanning<\/strong> button.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.regzionsoftware.com\/screen\/ost-converter\/single-ost.png\" alt=\"add ost file\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Scan OST file and load all data from your Outlook OST file- <strong>emails<\/strong>, <strong>contacts<\/strong>, <strong>calendars<\/strong>, and other folders\/items.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.regzionsoftware.com\/screen\/ost-converter\/ost-preview.png\" alt=\"ost email preview\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Preview all items, select the necessary folders, and click on the <strong>Save OST<\/strong> button.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.regzionsoftware.com\/screen\/ost-converter\/top-bar.png\" alt=\"save ost\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>From the Conversion options list, select the <strong>Export to HTML<\/strong> radio button.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.regzionsoftware.com\/screen\/ost-converter\/conversion-formats.png\" alt=\"ost to html conversion format\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Use <strong>Mail Filter<\/strong> to select emails from specific dates and apply <strong>naming conventions<\/strong> function.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.regzionsoftware.com\/screen\/ost-converter\/conversion-settings.png\" alt=\"ost email filter\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Choose a location to save the resulting HTML files by pressing the <strong>Browse<\/strong> button.<\/li>\n\n\n\n<li>Finally, click the <strong>Convert<\/strong> button to begin the OST to HTML conversion process.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.regzionsoftware.com\/screen\/ost-converter\/ost-conversion.png\" alt=\"Convert OST to HTML\"\/><\/figure>\n\n\n\n<p>This software will <strong>Convert OST to HTML files with Outlook Emails<\/strong> instantly. After completion, you will find the HTML files, along with attachments, on your chosen saving location.<\/p>\n<\/div>\n<\/div>\n\n\n\n<h4 id=\"conclusion\" class=\"wp-block-heading h4\">Conclusion<\/h4>\n\n\n\n<p>Converting OST emails to HTML makes it easier to access, share and backup your Outlook emails. Above we have shown 2 best ways to do it safely. Using the manual method can help you in cases where you have a few emails to convert but you need an OST file that works in Outlook and on your machine.<\/p>\n\n\n\n<p>But there is no such problem with &#8220;Regzion OST Converter Software&#8221;. It is faster, more accurate and does not require Outlook. You can try its free demo version right now.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-16018d1d wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-midnight-gradient-background has-background wp-element-button\" href=\"https:\/\/www.regzionsoftware.com\/download\/regzion-ostconverter.exe\"><strong>Download Now<\/strong><\/a><\/div>\n\n\n\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-blush-bordeaux-gradient-background has-background wp-element-button\" href=\"https:\/\/www.regzionsoftware.com\/order\/ost-to-pst-buynow.html\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Buy Now<\/strong><\/a><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>If you need to Convert OST to HTML files with Outlook Emails, there are many ways to do it. But it is difficult to find the best way among all of them. So, for your convenience we are here with this article. Here we will show you the safest and smartest way to convert OST [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6,11],"tags":[],"class_list":["post-208","post","type-post","status-publish","format-standard","hentry","category-outlook","category-ost"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Smart Method to Convert OST to HTML files with Outlook Emails<\/title>\n<meta name=\"description\" content=\"Know the smartest method to Convert OST to HTML files with Outlook Emails. 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